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Online AGMs with tantième-weighted voting, fund calls generated in Factur-X, Luxembourg co-ownership accounting and automatic bank reconciliation. Built for professional property managers who are tired of juggling 4 different tools.
Between the 16 May 1975 law, quarterly fund calls, unpaid reminders, AGM prep and bookkeeping, a property manager's week fills up on its own. Unless the right tools take the load off.
Convocations due within 15 days, agenda to draft, proxies to collect, minutes to type after the fact. Admin load eats up the time that should go to the actual issues.
Tracking who owes what, monitoring deadlines, computing legal interest, preparing formal notices. Without a dedicated tool, things slip, get forgotten, and the treasury shrinks.
Reconciling incoming transfers with fund calls, entering them in accounting, building AGM annexes from 3 different sources. Every step carries error risk that eventually surfaces in the assembly.
No complex migration, no 2-day training. Import your co-ownerships, set allocation keys once, and the tool takes over.
Excel import, manual entry or API. Units, tantièmes, co-owners, contracts, accounting history. Works with any syndic that already has a structure in place.
Per-unit PDF convocations, tantième-weighted electronic voting, auto-generated minutes. Factur-X fund calls compliant with EN 16931 sent to co-owners with SEPA reference.
Every fund call, every incoming payment, every entered expense feeds the accounting journal. The 5 AGM annexes are generated in PDF in one click when needed.
Features built for the Grand Duchy's legal framework: 16 May 1975 law, AGM majority rules, VAT exemption art. 44 §1 f, 10-year archiving.
Electronic voting weighted by tantièmes, simple / absolute / double / unanimity majorities handled automatically.
Per-unit convocation with legal agenda, auto-generated minutes after the AGM with each resolution's results.
PDF/A-3 + CII D22B XML compliant with EN 16931, SEPA mandate reference, art. 261 D CGI exemption applied.
Friendly reminder, formal notice, demand for payment. Luxembourg legal interest rates computed automatically.
Balance, journal, budget forecast, charge allocation, unpaid status. PDFs ready to distribute.
Connection to BCEE, BIL, Banque Raiffeisen, Post Finance via Enable Banking. Automatic reconciliation.
General tantièmes, operating tantièmes, special charges per staircase/building, custom shares.
Each co-owner accesses their own space: voting, statement, convocations, minutes, online payment.
Reminders, convocations, formal notices, proxies. Fully customisable, DOCX / PDF / Google Drive export.
Upload supplier invoices, automatic extraction via PDF.js + Tesseract.js. Zero manual data entry.
pain.001 XML generation for grouped supplier payments, compatible with all Luxembourg banks.
Compare your per-m² charges with the Luxembourg average by residence type and construction year.
New modules shipped every two weeks. Public backlog, your requests go to production fast.
A specific convocation format, an unusual tantième calculation, an export to your accounting firm: we build the adaptation in 1 to 3 weeks depending on complexity.
Via email at contact@tevaxia.lu. Average response under 6 hours on business days. No ticket numbers, no chatbot: a human who knows the product.
No per-co-ownership billing, no AGM quota, no premium module. Everything available on the free tier to test, and in the general subscription for daily use.
Standard Excel import (units, co-owners, charge history), then allocation key configuration. Picking up an ongoing accounting year takes 2 to 4 hours depending on complexity. We help you through this at no extra cost.
Yes, the 16 May 1975 law (co-ownership status) is built in: simple / absolute / double / unanimity majority rules, 15-day convocation deadline, accounting obligations, 10-year archiving. Accounting annexes follow the format expected by auditors.
Yes, provided the co-ownership rules allow it or a prior physical AGM resolution has approved it. The practice has been common in Luxembourg since 2020. The signed electronic minutes are archivable as legal evidence.
Yes, art. 44 §1 f of the VAT law exempts co-ownership management. The module automatically applies the correct exemption and generates exempted Factur-X (category E in EN 16931). No risk of wrongly charged VAT.
Stored on Supabase (AWS eu-central-1 Frankfurt) with Row Level Security per user: even administrators cannot access data from a syndic that is not theirs. GDPR-compliant, HTTPS encryption in transit. Full data export to ZIP available at any time.
A syndic managing 1 to 5 co-ownerships is operational in 1 to 2 hours: account creation, first co-ownership import, allocation key setup, first fund call. Beyond 10 co-ownerships, allow 4 to 6 hours for a full import.
Create your free account, import your first co-ownership and generate a test fund call in 15 minutes. Zero commitment.